Campus Closure Procedures and Dates

The following guidelines pertain the use of Administrative Leave for the closure of the University due to weather-related conditions (Declared Emergency Condition) or at the President’s Discretion. A “Declared Emergency Condition” will be communicated to all employees through campus police email and text notification systems. The announcement is also posted at . Closures due to the President’s discretion are generally communicated through campus email. Shortly after these occurrences are communicated, this page will be updated to record the date and, if appropriate, the PHR system will be updated to display “Admin Lv” on employee time/leave records (see “PHR Timesheet” section below).

The following general guidelines below apply weather related closures. Closures at the discretion of the President may have their own specific guidelines which should be outlined in the specific communication.

Non-Essential Employees

Except as noted below, non-essential Regular and Contingent 2 employees who were scheduled but did not work during the period of the Declared Emergency Condition should be given administrative leave to cover their the portion of their workday(s) covered by this Declared Emergency Condition.  Non-essential employees who reported at their normal workday start are not entitled to compensatory time or additional pay.

Essential Employees

Essential employees were expected to report to work as usual.  Nonexempt Regular and C2 Essential employees will receive compensatory time or additional pay for the portion of their regularly-scheduled shift(s) covered by the Declared Emergency Condition, in addition to the actual hours worked.  The compensatory time off or cash payment shall be in accordance with the employee’s overtime payment status and relevant human resources policy on work hours and overtime.

Employees whose regularly-scheduled shift(s) did not include the period covered by the Declared Emergency Condition but who were required to work during this time shall receive compensatory leave or additional pay for the hours worked, in accordance with the employee’s overtime payment status and relevant human resources policy on work hours and overtime.

Employees in a Leave Status

Employees who were scheduled for approved annual leave, sick leave, personal leave, compensatory leave, or approved leave without pay leave on any day or days during the Declared Emergency are considered “in a prior leave status” under applicable policy, BOR Policy VI-12.00, (Policy on Emergency Conditions, Effective 5/1/1992), and as such, are not covered by the provisions of this memorandum. Furthermore, employees who were on any type of unpaid leave during the inclement weather event are also considered to be in a “prior leave status” under applicable policy and are not covered.

PHR Timesheets

Administrative leave will be pre-populated on all regular and CII PHR  timesheets/leave records only when the weather related closure is a full day. For closures less than a full day, administrative leave will be activated in PHR but the employee must record the appropriate hours on their PHR timesheet/leave record in accordance with the provisions of the specific closure. The PHR system in generally updates within 24 hours of the declared occurrence.

Start DateStart TimeEnd DateEnd TimeReason
January 8, 202012:01 amJanuary 8, 202010:00 amInclement Weather
September 27, 201912:00 pmSeptember 27, 201911:59 pmFriday Night Football
February 20, 201912:00 am February 20, 201911:59 pmInclement Weather
February 1, 20191:00 pmFebruary 1, 201911:59 pmInclement Weather
January 29, 20192:00 pmJanuary 30, 20199:59 amInclement Weather
January 14, 201912:00 amJanuary 14, 201911:59 pmInclement Weather
March 20, 20184:00 pmMarch 22, 20189:59 amInclement Weather
March 2, 20186:00 amMarch 3, 201812:00 amWeather Event
January 8, 20181:00 pmJanuary 9, 20189:59 amWeather Event
January 4, 20184:00 amJanuary 4, 20189:59 amDelayed Opening -
Weather Event
April 24, 20171:00 pmApril 25, 201712:01 amPoor air quality due to off campus fire
March 13, 20179:00 pmMarch 14, 201711:59 pmWeather Event
February 16, 20165:00 amFebruary 16, 201511:00 amDelayed Opening
February 15, 201612:01 amFebruary 15, 201611:59 amDeclared Emergency Condition
January 28, 20165:00 amJanuary 28, 201610:00 amWeather Event
January 22, 201612:00 amJanuary 26, 201611:59 pmDeclared Emergency Condition
April 7, 20152:00 pmApril 7, 201511:59 pmPower Outage
March 5, 201512:00 amMarch 6, 201511:59 pmWeather Event
March 2, 20156:00 amMarch 2, 20159:59 amWeather Event
February 26, 20156:00 amFebruary 26, 201512:29 pmWeather Event
February 16, 20153:00 pmFebruary 17, 201511:59 pmWeather Event
January 27, 201512:00 amJanuary 27, 201510:00 amWeather Event

Last updated: January 29, 2016