About HRDirectoryUM PoliciesformsCalendarFAQSite Index
 

Current Employees

New Employees

Managers

Faculty

Home Page


UHR Home > New Employees > Checklist <-- You are Here

New Employee Checklist

This helpful checklist has been created to assist new employees to the University of Maryland, College Park. Included are key items and references that may be needed during the initial period of employment. The information has been organized into two sections entitled Employee Related Items and Job Related Items. The new employee and the hiring department should review this tool together to determine the appropriate items needed as they begin their employment at the university.

Employee Related Items
Job Related Items

Employee Related Items


 
ID Card (After employee has been entered into PHR.)
 
Parking Permit*
 
Campus Map
 
Set up Directory ID/Password (After employee has been entered into PHR.)
 
E-Mail Account (After employee has been entered into PHR.)
 
CorporateTime (Calender Management)
 
Building/Room Access - Keys (Contact your Department Key Representative)
 
Building/Room Access - ID Card (Contact your Department Key Representative)
 
Telephone Ext/Name Display (Contact your Department Telecommunications Representative)
   
  Human Resources:
 
Has employee selected a retirement plan by first day of employment. (If plan is not selected, employee will default to State Employees'/Teachers' Alternate Pension System.)
 
Employee Data Collection Form (Useful when entering employee information into PHR.)
 
Exempt & Nonexempt Business Rules
 
Employee Health Benefits & Retirement Information & Forms
 
Tuition Remission Benefits & Guidelines
 
New Employee's Orientation (Please visit Training at Maryland to register.)
 
PRD Training (Performance Review & Development - Please visit Training at Maryland to register.)
 
Holiday Schedule
 
Time Entry: Exempt (How to Complete)
 
Time Entry: Nonexempt (How to Complete)
 
Academic Calender
 
Faculty Leave Reporting
 
Employee Designee Information
   
  Payroll:
 
W-4
 
I-9
 
Online Earnings Statement
 
Application for Social Security Card
 
Citizen Status Form
 
8233 (Treaty Form)
 
W-8BEN (Non-Resident Fellows)
 
W-9 (Resident Aliens or PR)
 
Direct Deposit
 
Tax Treaty/Representative Letter (Contact Joan Hoffman in Payroll Services)
   
  Policies:
 
USMO & UMCP Policies
 
Sexual Harassment Policy
 
Conflict of Interest/ Conflict of Commitment
 
Collection, Use & Protection of ID Numbers
   
  Other Helpful Links:
 
 
On-Line Directory Search
 
Campus Facts
 
Campus Mission Statement
 
Data Verification Form
 
Faculty Affairs
 
Guide for New Faculty: Sponsored Research at UM

Job Related Items

 
  While all appointments will not require all the following items, this tool should be used as a guide by both the employee and the department to determine which items are needed to perform your job.
  (ELF - Electronic Forms; WOW - Warehouse on the Web; DW - Data Warehouse)
  * Needs Original Signature
   
  Budget/Financial
 
BPM (Send email to Melissa Diehl in the Budget Office)
 
ELF-Budget Amendment*
 
FRS Web* (Financial Resource System)
 
ELF-JV & Payroll Transfer
   
  Human Resources/Payroll
 
DW/WOW* (ARS, PHR & FWS)
 
PHR System Home Page
 
PHR Security (Set up through the employee's PHR appointment)
 
IRPA Profiles
   
  Academic/Student Information
 
ARS* (Academic Resource System)
 
MEGS (MD Electronic Graduate System)
 
SIS (Student Information System)
 
DW-SIS
 
ADVISE
 
UMEG (University of Maryland Electronic Grading)
 
WebCT (Web-based course management tool)
 
SAR (Students Accounts Receivable - Send email to John Trangsrud.)
   
  Procurement/Purchasing
 
Accounts Payable Signature Card* (Requires a paper form.)
 
General Stores Authorization Form*
 
Pro Web Access*
 
Misc. Procurement Forms
 
ELF-Small Procurement Order & Master Contract
 
Purchasing Card*
   
  Research
 
ORAA-RA System Access (Send email to Toni Lawson in ORAA.)
 
DW/WOW-ORAA
   
  Miscellaneous
 
Business Services/Forms
 
Travel Services/Forms
 
Copier System
 
Metered Postage Management System
 
NTS Billing Mgmt System
 
Facilities Management Request for Services
Is something missing from our list?
We'd like to hear your suggestions.


 

Department of University Human Resources
University of Maryland, College Park, MD 20742 USA
Click here to contact us with comments, questions and feedback
Copyright © 2005 University of Maryland