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New Employee Checklist

This helpful checklist has been created to assist new employees to the University of Maryland, College Park. Included are key items and references that may be needed during the initial period of employment. The information has been organized into two sections entitled Employee Related Items and Job Related Items. The new employee and the hiring department should review this tool together to determine the appropriate items needed as they begin their employment at the university.

Employee Related Items
Job Related Items

Employee Related Items

		ID Card (After employee has been entered into PHR.)
		Parking Permit* or Green Commuting Options (including Metrochek)
		Campus Map
		Set up Directory ID/Password (After employee has been entered into PHR.)
		E-Mail Account (After employee has been entered into PHR.)
		CorporateTime (Calender Management)
		Building/Room Access - Keys (Contact your Department Key Representative)
		Building/Room Access - ID Card (Contact your Department Key Representative)
		Telephone Ext/Name Display (Contact your Department Telecommunications Representative)


	Human Resources:

		Has employee selected a retirement plan by first day of employment. (If plan is not selected, employee will default to State Employees'/Teachers' Alternate Pension System.)
		Employee Data Collection Form (Useful when entering employee information into PHR.)
		Exempt & Nonexempt Business Rules
		Employee Health Benefits & Retirement Information & Forms
		Tuition Remission Benefits & Guidelines
		New Employee's Orientation (Please visit Training at Maryland to register.)
		PRD Training (Performance Review & Development - Please visit Training at Maryland to register.)
		Holiday Schedule
		Time Entry: Exempt (How to Complete)
		Time Entry: Nonexempt (How to Complete)
		Academic Calender
		Faculty Leave Reporting
		Employee Designee Information


	Payroll:

		W-4
		I-9
		Online Earnings Statement
		Application for Social Security Card
		Citizen Status Form
		Affidavit of Compliance (Temporary I.D. Number Assigned)
		8233 (International Fellows - Permanent Social Security Number Required)
		W-8 (Non-Resident Fellows)
		W-9 (Resident Aliens or PR)
		Direct Deposit
		Tax Treaty/Representative Letter (Contact Joan Hoffman in Payroll Services)


	Policies:

		USMO & UMCP Policies
		Sexual Harassment Policy
		Conflict of Interest/ Conflict of Commitment
		Collection, Use & Protection of ID Numbers


	Other Helpful Links:


		On-Line Directory Search
		Campus Facts
		Campus Mission Statement
		Data Verification Form
		Faculty Affairs
		Guide for New Faculty: Sponsored Research at UM

Job Related Items


	While all appointments will not require all the following items, this tool should be used as a guide by both the employee and the department to determine which items are needed to perform your job.
	(ELF - Electronic Forms; WOW - Warehouse on the Web; DW - Data Warehouse)
	* Needs Original Signature

	Budget/Financial

		BPM (Send email to Melissa Diehl in the Budget Office)
		ELF-Budget Amendment*
		FRS Web* (Financial Resource System)
		ELF-JV & Payroll Transfer


	Human Resources/Payroll

		DW/WOW* (ARS, PHR & FWS)
		PHR System Home Page
		PHR Security (Set up through the employee's PHR appointment)
		IRPA Profiles


	Academic/Student Information

		ARS* (Academic Resource System)
		MEGS (MD Electronic Graduate System)
		SIS (Student Information System)
		DW-SIS
		ADVISE
		UMEG (University of Maryland Electronic Grading)
		WebCT (Web-based course management tool)
		SAR (Students Accounts Receivable - Send email to John Trangsrud.)


	Procurement/Purchasing

		Accounts Payable Signature Card* (Requires a paper form.)
		General Stores Authorization Form*
		Pro Web Access*
		Misc. Procurement Forms
		ELF-Small Procurement Order & Master Contract
		Purchasing Card*


	Research

		ORAA-Coeus System Access (Send email to coeus-help@umd.edu)
		DW/WOW-ORAA


	Miscellaneous

		Business Services/Forms
		Travel Services/Forms
		Copier System
		Metered Postage Management System
		NTS Billing Mgmt System
		Facilities Management Request for Services

Is something missing from our list?
We'd like to hear your suggestions.